Accounting Coordinator-AP/AR
EEA Companies
Accounting Coordinator-AP/AR
Full Time • EEA Companies
Benefits:
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discounts
TITLE: Accounting Coordinator-AP/AR
REPORT TO: Accounting Manager
FLSA STATUS: Non-Exempt
JOB LOCATION: Greensboro, NC Office (On-site)
HOURS: Normal business hours (8:30 a.m. - 5:30 p.m.), Monday - Friday, with extended hours as necessary, particularly at month-end and year-end close.
POSITION SUMMARY:
EEA Companies is seeking a detail-oriented Accounting Coordinator-AP/AR to serve as the centralized accounts payable and accounts receivable processor for its multi-entity portfolio, while also providing billing support for the software business and day-to-day accounting support for the real estate division. This consolidated role supports accounting operations across EEA's family office, hospitality, software, and real estate businesses.
The software billing component includes recurring subscription invoicing, new customer billing setup, collections follow-up, and monthly reconciliation of the billing system to NetSuite. The real estate accounting component is intentionally lean because a third-party property manager handles day-to-day property operations and monthly reporting. This position imports those summaries into the accounting system, performs investor-level bank reconciliations for the real estate entities, and maintains accurate records. The balance of the role is focused on accurate, timely AP/AR processing across all entities.
The ideal candidate has a genuine background in bookkeeping or accounting, is highly accurate at routine volumes, and takes ownership of recurring accounting processes. This role reports to the Controller, works closely with the accounting team, and may support special projects and cross-functional initiatives as business needs arise.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Accounts Payable & Receivable (Primary Function)
- Process accounts payable across all EEA entities: receive and review invoices, verify vendor compliance and coding against the chart of accounts, obtain required approvals, and post payables in NetSuite.
- Prepare and process timely vendor payments via ACH, check, or wire; maintain the payment run schedule aligned with vendor terms and cash management priorities.
- Create and distribute client invoices in accordance with contract specifications across applicable entities; record payments received and apply them to open balances.
- Monitor accounts receivable aging for all entities; escalate overdue balances to the relevant staff accountant or Controller.
- Respond to vendor and customer invoice inquiries promptly and professionally; resolve coding and payment discrepancies in coordination with the responsible accountant.
- Maintain organized digital records of invoices, payment confirmations, and vendor documentation in accordance with established filing protocols.
- Generate customer fund transfers and maintain new customer and vendor profiles in NetSuite.
- Prepare annual IRS Form 1099s across entities in coordination with the Controller.
Software Company Billing
- Generate and distribute recurring subscription invoices for the software entity's customer base; post to NetSuite AR upon issuance and record payments received against open balances.
- Process new customer billing setup in coordination with the Software Accountant, including plan and tier changes, upgrades, downgrades, and cancellations; maintain accurate customer billing records.
- Monitor software entity AR aging; execute collections follow-up on past-due subscription accounts per established protocol, and escalate unresolved balances to the Software Accountant.
- Reconcile the billing system to the NetSuite AR subledger monthly; document and escalate unresolved variances to the Software Accountant or Controller.
- Maintain billing records, customer agreements, and cancellation documentation in accordance with established retention policies.
Real Estate Accounting Support
- Import monthly financial summary packages from the third-party property management firm into NetSuite; verify that data is complete and correctly mapped before posting.
- Perform monthly investor-level bank reconciliations for real estate entities; identify and escalate unexplained variances to the Controller.
- Record recurring journal entries for real estate entities, including prepaid amortizations, depreciation entries as provided, and intercompany allocations, as directed by the Controller.
- Maintain organized records for real estate entity activity, including tenant payment documentation, vendor invoices, and bank statements.
- Coordinate with the third-party property manager on outstanding invoices, missing documentation, and month-end cut-off items.
Office & Administrative Support
- Retrieve, sort, and distribute incoming mail and packages; coordinate outgoing mail and shipments as needed.
- Maintain the kitchen and common office areas, including dishes, supplies, and general organization.
- Coordinate team lunches, office events, and employee gatherings, including ordering, scheduling, setup, and other related logistics.
General & Administrative
- Prepare weekly and monthly bank reconciliations as assigned.
- Support the month-end and year-end close by completing assigned tasks on schedule and flagging open items to the Accounting Manager before closing deadlines.
- Assist with special projects, process improvement initiatives, and ad hoc requests as directed by the Controller or CFO.
REQUIRED QUALIFICATIONS:
- Associate's or Bachelor's degree in Accounting, Business, or a related field; or equivalent experience demonstrating bookkeeping competency.
- 2-4 years of direct accounts payable and/or accounts receivable experience in a multi-entity or multi-location environment.
- Demonstrated accuracy under routine volume; candidates may be assessed on practical data entry and coding accuracy during the hiring process.
- Proficiency with Microsoft Office Suite, including comfort using Excel for reconciliation support and invoice tracking.
- Ability to manage recurring deadlines, prioritize work, and follow through without close supervision.
- Clear written and verbal communication skills; comfortable following up with vendors, tenants, customers, and internal staff to resolve discrepancies.
PREFERRED QUALIFICATIONS:
- Experience with NetSuite or a comparable ERP system such as QuickBooks, Sage Intacct, or Yardi.
- Real estate or property accounting experience.
- Experience with subscription billing platforms such as Stripe, Recurly, Chargebee, or a similar system.
- Experience working in a multi-entity or multi-business environment.
KNOWLEDGE, SKILLS, AND ABILITIES
- Detail-oriented and highly accurate when working with recurring transaction volume and financial data.
- Organized, reliable, and self-directed, with the ability to maintain consistent processes and recurring deadlines.
- Comfortable working across multiple business entities and coordinating with different internal accounting partners.
- Able to identify discrepancies, communicate clearly, and escalate unresolved issues appropriately.
- Comfortably balancing routine accounting responsibilities with occasional office support, special projects, and changing business priorities.
SUPERVISORY RESPONSIBILITY:
This position has no direct supervisory responsibilities.
AFFIRMATIVE ACTION/EEO STATEMENT:
EEA Companies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEA Companies is proud to be a drug-free workplace. However, screening tests for alcohol and illegal drugs may be performed on applicants and employees as a condition of employment.
OTHER DUTIES
This job description is not intended to contain a complete listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time based on business needs.
Compensation: $52,000.00 - $56,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The EEA Group of Companies ("EEA") has been active for almost thirty-five years in a variety of business endeavors, including power and industrial facility development, real estate and venture capital. It consists of a small team of professionals with accounting, economic, engineering, development, legal and operational backgrounds. For each endeavor in which it becomes involved, EEA carefully hires additional staff or third-party consultants, when appropriate, to assemble the best available team.
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